Pimbrook Software

4585: Set up new employees

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Author: Pimbrook Support

Set up new employees

 

To help you manage your employees’ information, you create records for them. You can enter their personal details, employment details, payment method and much more.
If you’re moving to Sage Micropay part-way through the year from another software provider, you must also enter your employees’ year to date values. Find out how >>
Add a new employee to your payroll

1. On the menu bar, click Processing then click Employee Details.
2. Click New.
3. Enter the employee’s personal details, then click Next.

If the details you entered:

  • Match an existing employee record, a Matching Employee Records window appears. To reactivate an existing employee record, click Use Record then click Next and OK.
    If an employee left your company then rejoins in the same tax year, you must reactivate their existing employee record. Don’t create a new record for them.
  • Do not match an existing employee record, the standard Employee Details window appears. If you want to, you can change the automatically allocated employee code by clicking into the Code field then enter the relevant value.
    Once you save the record, you can’t manually change their employee code anymore

4. If you want to pay the employee by bank transfer, under Bank Details, enter the employee’s Account name, IBAN and BIC.
5. Click the Tax / PRSI / USC tab.

 

Has the employee provided you with P45 information that’s relevant to the current tax year?

 

YES

 

  1. Click the Tax/USC Status arrow, then click Week 1.
  2. Click the Tax Credits Yearly box, enter the yearly amount from the employee’s P45.
  3. In the Tax Rate 1 Cut-Off Point Yearly box, enter the yearly amount from the employee’s P45. – Until Revenue issues a P2C tax credit certificate stating otherwise, you should use the default universal social charge (USC) details in Sage Micropay – All pay at 8%.
  4. Click the PRSI Code arrow, then click the relevant code.
  5. Click the Pay / YTD tab.
  6. Click the Pay Type arrow, then click either Hourly or Salary.
  7. Click the Pay Method arrow, then click the relevant payment option.
  8. Click Save, then click Cancel.
  9. Click the Tax/USC Status arrow, then click Emergency.
  10. Click the PRSI Code arrow, then click the relevant code.
  11. Click the PRSI Code arrow, then click the relevant code
  12. Click the Pay / YTD tab.
  13. Click the Pay Type arrow, then click either Hourly or Salary.
  14. Click the Pay Method arrow, then click the relevant payment option.
  15. Click Save, then click Close.
No
  1. Click the Tax/USC Status arrow, then click Emergency.
  2. Click the PRSI Code arrow, then click the relevant code.
  3. Click the PRSI Code arrow, then click the relevant code.
  4. Click the Pay / YTD tab.
  5. Click the Pay Type arrow, then click either Hourly or Salary.
  6. Click the Pay Method arrow, then click the relevant payment option.
  7. Click Save, then click Close.

You’ve now set up the new employee on your payroll. Next, you must notify Revenue to let them know this employee has joined your company. Read more >>


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