Pimbrook Software

9628: How to allocate a payment on account to an invoice

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Author: samantha

 

How to allocate a payment on account to an invoice

 

If you have entered both a payment on account and an invoice into Sage, you can use the allocation process to
marks the payment on account as being paid to that invoice at a later stage..

To allocate a supplier payment on account to a invoice.

In the supplier activity screen we can see both the Purchase Invoice ‘PI’ and the Payment on Account ‘PA’ marked as outstanding, this is because the transactions have only been entered and have not yet allocated to each other.

You can allocate payments to invoices by selecting the ‘Supplier Payment’ icon in the Supplier module or the Bank Account module.  On the Supplier Payment screen select your suppler and your correct bank account, a list of un allocated transactions will be listed for that supplier.   To allocate a payment to an invoice, on the ‘PA’ a line which is the payment on account, click into the ‘Payment’ box and  select the icon ‘Pay in Full’ to mark the payment as full allocated.  On the ‘PI’ purchase invoice line click into the ‘Payment’ box and click the ‘Pay in Full’ icon to make that Invoice as fully allocated.

Once you click ‘Save’, you have allocate your payment to that particular invoice.  This marks your invoice as paid on your suppliers ‘Activity’ screen, the ‘O/S'(outstanding) column is now blank and the spilt screen below shows the Purchase Invoice being allocated to that Payment on Account.

To allocate a customer payment on account to a invoice.

In the customer activity screen we can see both the Sales Invoice ‘SI’ and the Payment on Account ‘SA’ marked as outstanding, this is because we have not yet allocated the payment to that invoice.

You can allocate payments to invoices by selecting the ‘Customer Receipt’ icon in the Customer module or the Bank Account module.  On the Customer Receipt screen select your customer and bank account, a list of un allocated transactions will be listed for that customer.   To allocate a payment on account to an invoice, on the ‘SA’ sales payment on account line click into the ‘Receipt’ box and  select the icon ‘Pay in Full’ to mark the payment as full allocated.  On the ‘SI’ sales invoice line click into the ‘Receipt’ box and click the ‘Pay in Full’ icon to make that Invoice as fully allocated.

Click ‘Save’ to save your allocations marking your payment paid to that invoice.  This can be seen on the customers ‘Activity’ where your ‘SA’ sales payment on account and ‘SI’ sales invoice are no longer outstanding and are allocated to each other.


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