Tag: payroll tips

Moving an Employee? Mid Year? No problem!

Mid-year set up

If you have a multi-company licence, you can transfer employees from one company to another. The way you would transfer your employee depends on if the tax registration number is the same as the company you’re transferring the employee from.

Note: Before you begin the transfer process, you should take a full system backup of the affected companies.

If the tax registration number is different

You must mark the employee as a leaver in their current company and add the employee as a starter in the second company. To do this:

  1. Open Micropay > log in to the company you want to move the employee from.
  2. Mark the employee as a leaver and generate their P45 information.
  3. To close Micropay > Login > Exit.
  4. Visit www.ros.ie > log in to ROS > upload the employee’s P45 information.
  5. Open Micropay > log in to the company you want to move the employee to.
  6. Set up the employee as a new starter.

You must notify Revenue to let them know that this employee has joined your new company. To do this, you must generate a P45 (Part 3) to ROS file within Micropay and upload it to the ROS website. Once Revenue receive the new starter form, they issue you with a P2C tax credit certificate specific to this employee.

You can then download the P2C file from the ROS website and import it directly in to Micropay using the Tax Credit Import option.

If the tax registration number is the same

Tip: The best time to transfer employees is at the beginning of a new tax year, before you start processing their pay. However, you can carry out this process during the course of a tax year if required.

You must manually transfer the employee’s year to date values from their current company into the second company. We recommend that you print the employee’s Earnings Tax & PRSI report. This report details their personnel details and year to date values for the current company.

  1. Open Micropay > log in to the company you want to move the employee from.
  2. Reports > Payroll Reports > Employee tab > select Earnings Tax & PRSI.
  3. Selection > Sequence > Employee Code > enter the employee’s number in the From and To boxes.

Tip: If you’re unsure of what the employee’s number is, you should check the employee’s record.

  1. Print > Cancel.
  2. Login > Login to a Payroll > log in to the company you want to move the employee to.
  3. Processing > Employee Details.
  4. Set up the employee and enter their year to date values, using the printed Earnings Tax & PRSI report as a point of reference.
  5. Login > Login to a Payroll > log in to the company you moved the employee from > delete the employee’s record.

Payroll Software Tips – Upload P30 Form to avoid Revenue Penalty

Payroll Software Tips & Tricks

Get those P30’s file uploaded

by the 14th of the month to avoid Revenue penalties!

Create a P30 File to Upload to Revenue Online Service (ROS).

• Your P30 returns are a monthly or quarterly remittance to Revenue. • They include all tax, universal social charge (USC), pay related social insurance (PRSI) and local property tax (LPT) deducted from your employees’ pay. Your company’s PRSI contributions are also included. • If you’ve more than one payroll with the same tax registration number, you should merge these payrolls into a consolidation company to do a combined P30.

• It is initially blank when you are setting up a payroll.
• When you run an End of Period, it incorporates the totals for the current period.

To generate a P30 file to upload to ROS:

Payroll Software

1. Check the payroll status at the bottom of your Micropay window is end of period (EOP)
2. On the menu bar, click Reports then Payroll Reports.
3. On the left click P30/CC124.
4. Click Preview on the right to see the details
5. Under File Exports, click P30 to ROS.
6. Under Select P30 Type, select either Monthly or Quarterly.
7. On the Select Month/Quarter list, click the relevant month or quarter you want P30 data for. Then click OK.

Payroll Software

• Browse to the location you want to save the P30 file in, then click Save and OK.
• You will receive a notification that the file was created successfully. Click OK.

Payroll Software