To help you calculate your employees’ public holiday entitlements during the year, you must track their working days in a week and their working hours in each day. To show your employees’ entitlements for the current tax year to date, you can run the Public Holidays report.
The following steps explain how to set up the working patterns option and run the public holidays report in Micropay Payroll Software.
Before you can track your employees’ public holiday entitlements for the year, there’s a few things you need to set up on your payroll:
Specify a default method for tracking employee hours
* Use timesheet hours worked per pay period – If most or all of your employees are hourly paid, select this option.
* Use the employee’s working pattern hours – If most or all of your employees are not hourly paid, select this option.
Check your hourly payments are set up correctly
For all hourly-paid employees, check their hours worked to date is correct
Note: If you’re setting up the holiday accruals mid-year, you must enter the hours worked by the employee this year, any holiday days already taken and any holiday pay they’ve received already this year. To do this > Edit Holiday Year Details > Add > enter the employee’s year to date values > Save.
To create a new working pattern
Note: If your employees work non-standard hours, you don’t need to enter a start and finish time for each day of the week. Select the Edit Total Working Time values check box and enter the total working time for each day.
To edit an existing working pattern
To delete a working pattern
Your payroll has a default working pattern and may also have one or more additional working patterns. The default working pattern is assigned to each of your employees automatically. However, if the default working pattern isn’t suitable for a particular employee, you can override it in their employee record.
To assign a single working pattern to an employee
To assign multiple working patterns to an employee
If you have an employee who works a different working pattern each week over several consecutive weeks, you can set up a sequence of working patterns in their employee details record. This ensures that each week has the correct working days and hours.
Note: If you want to insert a working pattern into a sequence that’s already set up > select the entry below which you want to insert the additional working pattern > Insert > select the working pattern.
To view a listing of all public holidays that fall within the current tax year
To print the Public Holidays report
Tip: If you want to change your printer > Setup > choose the relevant printer > OK.
* Hourly based – If you want the report to include employees who are paid using an hourly payment type, select this check box.
* Salary based – If you want the report to include employees who are paid by salary, select this check box.
Pimbrook understand that taking care of your employees comes first, with Sage Micropay Payroll Software allows you to process your payroll with the peace of mind that you are compliant with Irish legislation. Sage Micropay Payroll Software will help you accurately calculate employees public holiday entitlements.