Tag: payroll software

Sage 50 Support

Sage 50 Support - Pimbrook

In previous posts we have discussed,in detail, exactly why you should choose Sage 50 Accounts, Ireland’s leading account software, as your Sage Accounting Software of choice. Now, we will look at how to ensure you have the best support for your Sage 50 software.

As Sage Ireland’s Partner of the Year 2018 and the ‘Sage 50 Irish Partner of the Year 2015, 2016 & 2017’, Pimbrook is ideally positioned to ensure you get the most out of your Sage 50 (Sage 50c) investment, whether you are a new or existing user.

Whilst choosing to use Sage 50 Accounts as your Sage Accounting Software of choice is the smart move, you should however always put some serious thought into who you choose as your Sage 50 provider, as the level of Sage 50 Support offered can vary dramatically.

Pimbrook Software understands that buying accounts software is a serious investment and that it really pays to have a Sage 50 Support plan with a partner you can always rely on. Pimbrook Software is an accredited Sage Ireland Business Partner and Sage 50 Irish Partner of the Year, for the past 3 years. We offer a Sage 50 software support plan which will give you peace of mind.

Pimbrook Software is the leading provider of Sage Accounting & Payroll Software to the SME market in Ireland. Pimbrook Software specialises in Sage 50 Accounts and have a Sage 50 Support team of highly skilled and knowledgeable Sage 50 Consultants. We have over 20 years of practical experience implementing finance software for small and medium sized businesses. Our Sage 50 Support team even offer bespoke Sage 50 Training either on-site or on-line. We currently have a 98% satisfaction rate reported via our ongoing customer care calls. Our expertise in Sage Accounting & Payroll Software gives our Sage 50 Support team the capability to solve our clients toughest accounting and payroll challenges.

When you contact the Pimbrook Sage 50 Support team, you’ll get a response from one of our friendly product experts. Many of our support team are accounting and payroll experts as well as Sage 50 and Sage Payroll (Micropay) experts.

If you require Sage 50 Support, have any questions or need help to choose the right Sage 50 software package for you, then call us on 051 395 900 or arrange for us to call you back.

Sage Payroll

Introducing Sage Payroll

Micropay Has a New Name

 

Sage Payroll

The next time you update your software you’ll notice Micropay has a new name, Sage Payroll.

Sage Payroll has all the same great functionality of Micropay and you can use it in exactly the same way as before. It will be updated for all future legislation changes such as the GDPR and Revenue’s PAYE Modernisation Project, commencing January 2019.

 

What’s new?

To help you prepare for the GDPR, the Payroll Data Checker will flag information older than 6 years.

You’ll also be able to cater for employees who have exclusion orders for PAYE. In order to help you with PAYE Modernisation, you’ll also be able to flag statuses for Proprietary or Non-Proprietary Directors.

 

Sage Payroll is available from March 9, 2018.

For more information please contact sales@pimbrook.ie or call us 051 395 900

Payroll Year End Seminar

Final Call for our Dublin End of Year Payroll Seminar

Final Call for Attendees for our Dublin End of Year Payroll Seminar

Payroll Software
This informative morning, will focus on Sage Micropay and taking the stress out of the payroll year end process.

Christmas can be a stressful time. Running around trying to find the perfect gift, last minute shopping, long queues, over-spending, the list goes on! Take this time to think of your poor payroll staff, on top of all of this, they have to process the payroll year end file, keeping everything legislatively compliant.

Could you imagine your staff’s reaction, if Christmas wages weren’t paid?!

To help take some of the pressure off, Pimbrook are running seminars around the country bringing you step by step through the payroll year end procedure. We supply a booklet with a checklist and screenshots, allowing for a smooth transition.

Our Dublin seminar is being held on 8th December in The Kingswood Hotel, Kingswood Village, Naas Road, Dublin 22 – morning 9.45am – 12.45pm.

Contact us at sales@pimbrook.ie for more details, or Book Your Place Now!

Give your business a cutting edge in 2018

It may be a little early to think of the Christmas holidays, but here’s a thought that we’d like to plant with you. Most companies in Ireland tend to come to a halt for well over a week between Christmas and the New Year, and when you’re sitting at home in those long days after the turkey has been cleared away, it’s a fantastic time to come up with some fresh thinking for your company.

While you’re relatively relaxed – and without the daily pressure of the office – you can achieve great clarity of thought. Why not put it to good use by working on three or four core items that will give your company an edge in 2018? In no order, we’ve come up with the following:

 

Are you set up for success?

Accounting and Payroll operations

There is a huge amount of research evidence to support the claim that employees are significantly more productive when working in a physical space that suits their needs. Some people may prefer the privacy of a closed office, while others may prefer the more social nature of an open plan space. The key point here is that not all employees are the same, so it’s great to be able to offer a choice of working environments.

And it’s not just whether you opt for open plan versus private offices that impacts on staff. Humans react positively to factors like light. Natural light if best, of course, but if your offices are short on natural lighting, there are umpteen solutions on the market that can simulate natural light, with a proven ability to improve mood, energy levels and concentration.

We’re not suggesting that you spend a fortune in remodeling your workspace, but some thought to how you structure your offices could pay rich dividends in getting the most from your staff – and creating a workplace that suits their many different needs.

This could be as simple as tackling an old storage room that’s not doing much and turning it into a brightly coloured and casually furnished breakout room where your staff can go for informal meetings, think-ins or just to get some quiet time to concentrate on a difficult project.

 

Are you getting enough from automation?

Your staff are not just your most expensive asset – they’re also your most important. It stands to reason, therefore, that you’ll want to use them to best effect – on tasks that will make a real difference such as forging great relationships with your clients or coming up with new business initiatives.

To this end, it pays to make sure that as many as possible of your day-to-day office tasks are automated. For example, by calling on payroll software or accounting software to drive your company forward, you are freeing up hundreds of hours each year – hours that can be used on much more productive tasks. And don’t be put off by believing that software solutions are designed for bigger companies – there’s no shortage of accounting software for small business that can transform how you take care of time-sapping day-to-day accounts work. The latest edition to the Sage 50 family of software is Sage 50c, and it is a leading accounting software in the Irish market for small to medium-sized businesses.

It automates a whole host of tasks in areas such as Accounts Payable, Accounts Receivable, Cash Flow Management, Inventory Management and Invoicing. Each of these tasks, on their own, can sap a huge amount of man-hours, but when you combine them, the savings that automation yields are even more dramatic.

The best accounting software for your business is a solution that addresses not just today’s needs, but that also has the capacity to grow with you, without requiring a further major investment in the future. Choosing your small business accounting software could be one of the most productive things you could possibly do over the Christmas holidays. And wouldn’t that be a fantastic Christmas present to your business?

 

If you’re not a ‘natural delegator’, now is a good time to address this.

People often believe that they are naturally good at some things – and naturally bad at others. The fact of the matter, however, is that most skills can be acquired, and the ability to delegate very definitely comes under this heading.

Many executives feel an unnecessary degree of stress each year because they take on too much responsibility – not just for overseeing various tasks, but also for micro-managing them.

If you think you could do with some extra layers of delegation in 2018, here are five simple questions to ask yourself to check if it’s appropriate. If you can answer yes to most of them, maybe it’s time to hive off some of the work next year.

  • Is there someone else in your company who already has – or could be given – the expertise or knowledge to carry out the task. In other words, is it critical that YOU perform the work, or can you let go of it?
  • Could someone else in your organisation grow and develop their skill set by carrying out the task?
  • Will this task crop up again in the future? In other words, will you be doomed to carry it out forever if you don’t delegate it to someone?
  • Have you got enough time to spend on delegation, i.e. explaining what’s required, possibly giving training or advice, and being available to intervene if any problems arise?
  • Is this a task that’s better suited to someone else’s skills? This isn’t always the case, as recruiting new team members, for example, may be something that genuinely needs your experienced input.

 

If you’re not a ‘natural delegator’, now is a good time to address this.

We’re not by any means suggesting that a few hours solid thinking over the Christmas break will work miracles by itself. But it can mean that you come back to the workplace after the holidays with a clear picture of what you want to achieve – and perhaps a few starting points on your journey to a more efficient, more effective and more automated business.

And if you get it right, we promise that it will become part of your ‘Christmas routine’ from here on in. After all, who can quibble with a better business?

Spend some time over the Christmas holidays thinking about how you can improve your accounting and payroll operations – as well as remodelling your workspace. To find out more about our cloud-based solutions, call us at 051 395 900

 

Sage 50 - Improve Cash Flow

5 Ways to Improve Your Cash Flow

The origin of the expression “Cash is King” is unknown, however it’s validity within the business world has never been opposed. Cash is essential for a business, if you’re not making money; you’re not really running a business.

 

Here are the top 5 ways to help you improve your cash flow

1. Use the Right Accounting System

You need an accounting system in place that helps you keep track of money in, money out. It’s that simple. Using these standards, ensure that you have reliable accounting information on which you can base important financial decisions (also necessary for potential investors and creditors). If you don’t have a system in place, you’re just flying blind. Work closely with a trusted financial partner or accountant and dig deep into your books to avoid cash flow mistakes.

2. Monitor and Analyse your accounts

Once you have an accounting system in place, you’re on the right road, but, now you need to track and analyze the numbers to understand and improve your cash flow. Just because you’re turnover is good, doesn’t mean you’re profitable. You need to keep a close eye on costs vs turnover —including future costs such as taxes. If there’s still money left over after your calculations, then and only then, are you making a profit. Also use the numbers to identify where the profits are coming from (i.e. is one product more profitable than others) and make business decisions based on your findings.

3. Established Payment Terms

For many business owner this task may not be their first priority, but getting it right is crucial to ensuring healthy cash flow. When you are in the early days of starting up your business, there’s a never-ending list of tasks to complete. Sorting out the terms and conditions of trade is not always at the top of the list. Getting your product market ready, finding customers and marketing your product often take priority in the startup process.

You need to establish payment terms between you and your supplier or between you and your customer, neglecting this less exciting part of your business, could impact your cash flow through delayed payments and having to pay for materials before receiving payments.

The invoice may have been sent, but has the payment been received? Customers are notorious for stretching credit terms, which means that the money you were including in your calculations may not have been received. It’s important to have a system in place to collect payments in a timely fashion, as per the agreed terms. Your accounts receivable need to be in line with your accounts payable.

4. Set-up Budget

Operating your business without a budget is like starting a business without a business plan. You need to know where you’re going and how much you can afford to spend on this journey, if you want to build a profitable business. Unfortunately for those entrepreneurs who aren’t “number people” a budget is never one and done. You’ll need to create a new budget at least annually.

Many businesses wind up spending money unnecessarily. One of the biggest unnecessary expenses is staffing costs. Business owner often miscalculate their personnel costs: who you need, what you need to pay them, and how long (and how much it will cost) to source them. Before going through the expensive process of sourcing, recruiting, and hiring an employee, look into outsourcing, especially for non-core functions such as HR, accounting, and legal.

Keep a close eyes on your bills, just as you would hope (and expect) your customers to make payments in a timely fashion, you need to do likewise. Make sure that you have a system in place to ensure that you give the money going out at least as much attention as the money coming in.

5. Review your Product or Service Pricing

Pricing is an art, a challenging art. Do your due diligence to perform competitive analysis. It’s not realistic to think that you can charge much less than your competition, unless you are guaranteed a much higher volume of sales—a nearly impossible guarantee for most startups.

Raising your prices – if you have not already done so, it might be time to raise your fees but not quietly. Make sure you announce to your past and current customers that your prices will be increased as of a specific date and why you are increasing them. You can then give them an opportunity to stock up or renew their contracts.

 

Want to improve your cash flow? Choose Sage 50c Accounting Software

 

Managing the day-to-day accounts is important, but you also need financial reports for insight into the big picture, that is, the real-time and projected status of your profitability.

The first step towards improving your cash flow is to get an overview of your businesses current financial status. Sage 50 Accounts can help you track and improve your cash flow.

 

Pimbrook Software is an award-winning Sage Business Partner, delivering payroll systems and online or on-premise accounting software for small to medium size businesses. If you have any questions, please contact us now!  1850 202 502.
Payroll Software - Top Tips

Payroll Software -Better Payroll Management

Top Tips for Better Payroll Management

As far back as biblical times, it was proposed that “the worker deserves his wages” (Timothy 5:18). By the 14th century, Chaucer immortalized this notion through the term we still use today – “the labourer is worthy of his hire”. And for every labourer in the workforce today, there is a need for a fast and efficient payroll process that makes sure he or she is paid on time.
Payroll Software - Top Tips
The way payroll is managed frequently depends on the development stage of the business. Payroll for a start-up, for example, is often manual, with payroll software not considered until the number of employees grows.

But whatever the size of the company, there are certain core principles that can be applied to help you streamline how you manage your payroll, minimising the use of valuable management time and maximising employee satisfaction.

 

Gear Up For Multiple Pay Schedules

In many companies, the payroll process consists of varying pay schedules. The management may be paid monthly, while the rest of staff are paid hourly or weekly. This can often lead to errors, with payroll staff having to handle multiple schedules – and possibly even different schedules for different departments with different pay rates.

If this is the case in your business, make sure you opt for payroll software that has the capacity to handle it – regardless of how many schedules there may be.

 

Avoid the Paper Trail

When you have a small business, a manual payroll system with a daily paper trail may seem more favorable. However, it is quite tedious – and quite error-prone. Hard records are difficult to manage, not to mention costly and time-consuming. Even if you are a small business or a start-up, there are a number of affordable payroll software options available. Payroll software allows you to easily keep track of data.
It also secures this sensitive private data, and allows you to manage who has access to it. And don’t forget that research indicates a majority of employees are in favour of receiving their payroll information electronically, so it’s very much a Win-Win situation. The electronic route also allows you to email documents such as payslips or p60s – and even import or upload to ROS.

 

You should also consider the following factors:

  • The size of the company, which translates into time and resources required to process payroll.
  • The budget that can be comfortably allocated to payroll processing.
  • Your level of comfort and familiarity with regulatory and legal payroll considerations.

 

Keep Abreast Of Training and Development

Payroll management is not a static profession. It must constantly evolve to meet the changing needs of Revenue, the organization itself, and dynamic new technology coming on the market. Because of this, you need to keep the payroll professionals in your company fully up-to-speed. Plan for their training and development sessions, and introduce them regularly to new tools and services available. And to cover holidays or unforeseen illness, make sure that you train back-up as well.

 

Employee Awareness Is Good for Business

Employees can often become confused about how the payroll system works. Many of their complaints can be resolved by making them more aware of the process. They should have a good understanding of what is written in their contracts, and you should also be clear and transparent about what payments are made from their salaries. An effective payroll process can up employee satisfaction levels, reducing costly staff churn.

 

Consider Outsourcing Your Payroll Management

Payroll for small business can be a bit overwhelming at times. There can often be a significant lack of resources during the developmental stage of a company, and any capital knocking round is often used for growing the business.
To manage the company’s time and money more effectively, a small business should consider outsourcing the function to a third-party company, drawing on the services of established professionals in payroll management.

 

Stay Updated On Tax Regulations

Keeping up with changing tax regulations and other governmental legislation is a must for all businesses. If you fail to comply or meet the deadlines set by Revenue, you may be the cause of an unwanted and undue financial burden. An effective payroll system will help you to stay updated on changing payroll regulations.

 

Choose the Right Payroll Software Solution

Before choosing your payroll software solution, you should consult with the people who will actually be using the software on a regular basis. This can be done after preliminary research has been conducted and a shortlist of potential solutions has been compiled.

 

Make Sure Your System Is Versatile

Don’t just buy a payroll software solution for today – make sure that it has the capacity to meet your growing needs in the future. For example, there may be a need in the future to link your payroll system to a time and attendance system. Or perhaps to integrate things like pension schemes or other deductions. Also consider whether your software can handle issues like holidays, bonus payments, special weekend rates etc.

 

Sage Micropay a Payroll Software designed for the Irish Businesses

 

Here are the some of the key features of Sage Micropay Payroll Software:

  • Keep an up to date record of all the employees
  • Multiple payment frequencies
  • Different departments and different pay rates
  • Compliant with the latest legislation, PAYE, PRSI, Income Levy and etc.
  • Email pay slips, P60 and etc. as attachment
  • Calculate and track holiday entitlement, bonuses and pay
  • Pension schemes/deduction in place
  • Seamless integration with Sage 50 Accounts and other Sage Software

 

Manage your Payroll process with ease with a Payroll Software Solution from Pimbrook. We offer support and training on Sage Micropay. For a free demonstration, call us on 01 862 4016  or 051 395 900.
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