• Payroll Year End 2026
    See our Webinars

KB Category: Sage Payroll (Micropay)

Pimbrook Employee Guide – How to set up and register a Job on Revenue ‘My Account’

Written by Pimbrook Support on .

Click here to download a word copy of this guide

Click here to download full copies of the employee forms

Pimbrook Employee Guide – How to set up and register a Job on Revenue ‘My Account’

 

1. Get the Employee to Fill in the Employee New Starter form.

 

 

2. Give the Employee the Employee form for Revenue filled in.

 

 

Click here to download full copies of the employee forms

 

3. How to Register with a ‘MyAccount’

 

If you have a verified MyGovID account, you can use your MyGovID details to sign in or to register you will need the following:

  • PPS number
  • Date of Birth
  • Mobile number or Landline number
  • Email address
  • Home address

 

a. Click on the link for my account

https://www.ros.ie/myaccount-web/sign_in.html?execution=e1s1

 

b. Click on Register now

c. To get instant access, verify your identity with 2 of the following:

  • Irish driving licence number
  • Information on your P60
  • Information from your income Tax notice of assessment or acknowledgement or self-assessment.

When you have all the relevant information click on Start Registration

 

d. Enter in your PPS number

e. Enter how you wish to get your temporary password: By text, by email or by post and click Next (By Post will take up to 5 days). Click Next

 

f. Enter in your First name and Family name and Click Next

(please note the name you enter here must match your PPS number and your payroll e.g if you have your maiden name registered to your PPS number this is the name you use)

 

 

g. Enter your date of birth Click Next

 

 

h. Enter in your address and Click Next

i. Enter in your Phone number and Click Next

 

j. Enter in your email address and Click Next

 

 

k. Select what form of identity you are going to provide

 

l. If you select driving licence enter your licence number and click Next

m. If you select the Income Tax notice of assessment or acknowledgement of self-assessment enter the details of Year, Notice Number and Date of Issue and Click Next.

 

If you don’t have the 2 forms of identity you can click back and select the register by post (this takes up to 5 days).

 

4. Add the Job to ‘My Account’

 

a. Sign into ‘My Account’

https://www.ros.ie/myaccount-web/sign_in.html?execution=e1s1

 

b. Enter your Sign In details (PPS Number, Date of Birth and Password)

c. Select Add Job or Pension

d. Click Start to Add the Job

e. Click on Add Job and follow the 4 steps in the wizard through to the end.

 

 

f. Section two

Tell us how long you have been living in the Republic of Ireland

 

g. Section three

Tell us about your overall income

 

h. Section four

Review your details and Submit

 

You have now successfully added an employment to ‘My Account’

 

 

 

Instructions for Sub-user (Revenue)

Written by Pimbrook Support on .

Instructions for Sub-user (Revenue)

 

The ROS Administrator should provide the Sub-user with the ID Ref and System Password from the Admin Services tab.

1. Once you have the above information, go to Register for ROS.

2. Click on ‘Download and Save you Digital Certificate’

 

3. Under the Terms and Conditions, click ‘I Accept’ to proceed.

 

4. Select ‘A Sub User’ and enter the ID Ref provided by your ROS Administrator.

5. Click ‘Next‘

 

6. Make up a name for your certificate – this cannot be changed later.

The certificate name may not include spaces, accented characters or symbols.

Create a password – this is the password that you will use to log into ROS.

The password must have at least 8 characters, including at least one UPPER case character, one lower case character and 1 digit and may not contain any part of the certificate name.  If you forget your password, your ROS Administrator can check it for you.

7. Click the ‘Request Certificate’ button.

 

8. Click the ‘Save’ button.

 

9. Depending on which web browser you use, you may need to click on ‘Save’ again on the bottom of the screen.  The certificate will now have been saved to your Downloads folder.

If you lose your sub-user certificate, your ROS Administrator will have to issue a new one, so make sure to save the certificate on your computer.

More information on how to save your digital certificate is available in the Getting Started on ROS Help section – under the Registering for ROS heading.

 

 

How to apply for ROS sub cert

Written by Pimbrook Support on .

How to apply for ROS sub cert

 

Instructions for ROS Administrator

 

1. Log into ROS as the ROS administrator and click on the ‘Admin Services’ tab.

2. Click ‘Add New’

 

3. Enter the sub-users details:

  • Surname: surname of the individual that the cert is for ( note that if this certificate is required for CRO Filing, this must correspond to the details on record with CRO).
  • First Name: First name of the individual the cert is for (note that if this certificate is required for CRO Filing, this must correspond to the details on record with CRO).
  • ID Ref: This is an identifier that you make up – e.g. Staff number, or other identifier.  The ID Ref will be used to download the certificate and must be unique.
  • ID Type: The type of ID reference number given from the dropdown menu – e.g. Other.
  • E-Mail Address: Contact e-mail address for the above named.
  • NVDF Cert: IF the certificate is to be used for Motortrans (NVDF) ONLY – tick this.
  • DSP Cert: IF the certificate is to be used for Welfarepartners (DSP) ONLY – tick this.
  • SEED Number: If this certificate is for a SEED user, please enter SEED number (Traders Excise Number) in this field.  An EMCS user MUST COMPLETE the Mandatory and SEED Number fields.  This subcert can then be used to submit, receive and receipt messages via ROS webservices for customs clearance.
  • EORI Number: If this certificate is for an ICS Carrier who submits declarations via an agent, please enter their EORI Identifier (customs).

 

4. Click ‘Submit’

 

5. You should receive confirmation that a new Certificate has been requested.

 

 

 

6. Click the ‘System Password’ padlock icon for the new sub-user and note the system password; you should also note the ‘ID Ref’ you created as they will be needed to download the certificate.

You must notify the sub-user of the ‘ID Ref’ and ‘System Password’ for the certificate so that they can complete Step 3 of the Register for ROS.  ITs should be immediately available for download.

Once the sub-cert is downloaded,  the status column will change to Activate and you will be able to see what password the sub-user has set up by clicking the Certificate Password padlock.

 

 

Payroll Submission Report – (PSR)

Written by Pimbrook Support on .

Payroll Submission Report – (PSR)

 

Under Real Time Reporting (RTR), you must send a payroll submission electronically to Revenue each time you pay your employees. You can quickly and easily do this in Sage Payroll 2019 by using the Send Payroll Submission option. The payroll submission you make each pay period to Revenue contains:

  • Details of all payments made to employees in the pay run.

Each of your employees will have their own payment date specified on the payroll submission you send to Revenue (each pay period). The payment date is based on the pay method of an employee and the dates set up in your payroll calendar. Read more >

  • The total tax, universal social charge (USC), pay related social insurance (PRSI), and if applicable local property tax (LPT) paid by your employees in the pay run.
  • Employee details, such as name, PPS number, Employment ID and tax/USC status.
  • Details of any starters or leavers from the pay run, and more information.

A full listing of what is on the payroll submission file can be downloaded from here. 

Revenue tracks this information throughout the tax year to confirm that each employee’s PAYE liabilities are being deducted correctly.

 

 

1. Open your payroll

2. Select Direct Payroll Reporting and Send Payroll Submission

3. Check that you’ve completed all of the tasks mentioned in the checklist. If you haven’t, click Cancel then click Yes to close the submission window. Then complete the relevant tasks.
Blue links are links to the online help centre

Once you’ve completed all of the checklist tasks, click Next to proceed.

4. Under ROS Digital Certificate, click Browse

 

5. Browse to and select your ROS Certificate (.P12) file, then click Open.

6. Enter your ROS digital certificate password in the box provided.

7. If relevant, click the Save password to Sage Payroll check box.

8. Check the ROS login credentials are correct. Edit if required. – To proceed, click Next.

9. While Sage Payroll collates your payroll data into a submission file, the following loading window appears. This process may take a few minutes to complete, so please don’t close the window

10. Check the information is correct within the Review Details window. To view a detailed breakdown of the values per employee, click Export Details.

11. Once you’re happy with the details, to proceed, click Submit.

12. Please note that once you click Submit, the process can’t be reversed or stopped.

You can click cancel here if it is taking a long time – but once you click submit (on the previous screen) there is no cancelling. Cancel will only close the screen ant the submission will work on the background.

13. Once your payroll submission is successfully received by Revenue, the Process Complete window appears. If you want to, you can view or print the submission log by clicking Export Details.

14. To print the report, click the Printer button.
To save a PDF copy of the report, click the Save button.
To close the report, click X at the top right-hand side of the window

15. To close the Send Payroll Submission window, click Finish.

16. You will receive an instantaneous message from revenue to your email. This will include your submission ID.

 

Click here for details on how to view the Payroll Submission log

 

Retrieve Payroll Notification – (RPN)

Written by Pimbrook Support on .

Retrieve Payroll Notification – (RPN)

 

Revenue Payroll Notifications (RPNs) will replace the current P2C certificates. From 1 January 2019, you’ll be required to request the most up to date RPNs for your employees before processing their pay details each period. RPNs provide you with the necessary information to deduct from your employees the correct tax, universal social charge (USC) and local property tax (LPT), if applicable.

RPNs will be available to you before 1 January 2019, and once you’ve registered your payrolls to use the Sage Services to ROS, you can automatically retrieve RPNs from within your Sage Payroll 2019 software.

 

You can use the Retrieve RPNs option within Sage Payroll to request an RPN for a new employee, except where the employee:

  • Doesn’t have a PPS number.
  • Is not registered for PAYE.

You will have to apply emergency tax in these cases.

1. Once you have set the period on your payroll you are ready to import the RPN

 

2. On the menu bar, click Direct Payroll Reporting then click Retrieve RPNs.

 

3. The Retrieve RPNs wizard automatically opens. – (If your Revenue Online Service (ROS) login credentials already appear on-screen, skip to step 6.)

4. Under ROS Digital Certificate, click Browse.

5. Browse to and select your ROS Certificate (.P12) file, then click Open.

6. Enter your ROS digital certificate password in the box provided.

7. Check the ROS login credentials are correct. Edit if required.

8. Click Next

9. Once retrieved, check the information is correct within the Review Details window. You can view a detailed breakdown of an employee’s details by clicking the info button that appears next to them.

You can see the employees tax status went from Normal to Week 1

10. To proceed, click Import.

11. Once the RPN details have successfully imported into Sage Payroll, the following window appears.
These are just sample screens, this will not be a realistic scenario in 2019. The number imported will not be greater than the number retrieved.

12. To produce a copy of the imported RPN information for your records, click Print.
These are just sample screens, this will not be a realistic scenario in 2019. The number imported will not be greater than the number retrieved.

13. To print the report, click the Printer button.
To save a PDF copy of the report, click the Save button.
To close the report, click X at the top right-hand side of the window

14. To close the Retrieve RPNs window, click Finish.

 

 

If you have more than one payroll, repeat the steps above in each of them.

 

 

Direct Payroll Reporting

Written by Pimbrook Support on .

Direct Payroll Reporting

 

You will have 3 types of Processing with Revenue:        

1. Upload/Download

2. Manual

3. Direct

 

If you do not use a payroll package to operate your payroll, you will be able to meet new reporting requirements by using Revenue Online Service (ROS).

Payment due dates for employers remain the same.  If you have a sage payroll you will use the direct feed as follows:

3. Direct

 

This allows payroll software communicate seamlessly with ROS to exchange the required information.

Integration of payroll process

 

 

For more information on how to set up direct feed see Sage Services Registration

 

Sage Services Registration

Written by Pimbrook Support on .

Before you can retrieve Revenue Payroll Notifications (RPNs) for your employees and send online payroll submissions to Revenue from within your Sage Payroll 2019 software, you must first register to use the Sage Services to ROS. The registration process only takes a few minutes to complete in each of your payrolls, and you can do this now within your 2018 software.  Please ensure you are on the latest version 21.2.  Click here for instructions on how to upgrade.

To complete the registration process, your computer must be connected to the Internet.

 

Sage Services Registration

 

1. Open the payroll

2. Click on Direct Payroll Reporting – Register sage Services

3. Tick the box ‘I’m not a robot’ and follow the wizard

4. Click Finish

5. Congratulations you have successfully registered for sage on line services

 

6. If it fails you will get a message like this letting you know why. In this case the company email is missing.

 

7. Go back into your payroll

8. In the General Tab – Enter in the email address

9. Click OK when it is complete

When you have fixed all your errors Re run steps 1-5.

 

Next step is Retrieve Payroll Notification – (RPN)

Bike to Work Scheme

Written by Pimbrook Support on .

Bike to Work Scheme

 

  • As an employer, you can purchase bikes and accessories up to €1000 tax free for your employees and deduct the net cost from their wages over an agreed timeframe.
  • This is beneficial to your employees as they receive the full benefit of tax, universal social charge (USC) and social insurance (PRSI) relief on these amounts.
  • Your company also pays less employer PRSI on these amounts.

 

 1. To Set up a Bike to Work Deduction

a) At Start of Period – Click Company/Payroll then Deductions.

 

 

b) Click New & complete the following information:

 

  • Title: Enter a name for the deduction, for example, Bike2Work.
  • Type: Click Gross.
  • Sub-Type: Click Standard
  • Multiply by the number of holiday periods:

(If you want the value of this deduction to adjust according to the number of holiday periods you enter on an employee’s timesheet, select this check box. This option is only available in weekly and fortnightly payrolls.)

  • Balance Type: Click Reducing balance.

(This determines how the information will appear on the employee’s timesheet entry)

  • Click Save, then click Close.
 2. Assign the deduction to an Employee

a) Click Edit Employees – Open the relevant employee record and open the deductions tab

 

 b) Locate the Bike2 Work deduction, then enter the following information on the same entry line:

Std. E’e Amt:         Enter the amount you want to deduct from the employee each pay period.

Balance E’e:           Enter the total amount of the deduction (i.e.: the total cost of the bike)

c) Click Save, then click Cancel.

3. Enter Time and Pay,

 

a) Open the employee’s timesheet, enter the employees payments and you will see on the deductions side, that the standard deduction amount is there for the Bike2 Work.

b) Click Save.

 

  • To check that the set-up is correct you can then click on Payslip to see the details on the timesheet.
  • The Bike 2 Work deduction is showing the standard amount deducted this period
  • (E20.00 & the reduced balance of E380)
  • From now on in each pay period, when you process the employee’s pay details, the deduction balance reduces by the standard amount.
  • When it reaches zero, the deduction stops automatically.

 

 

Pimbrook Software
Powered by  GDPR Cookie Compliance (opens in a new tab)
Privacy Overview

This website uses cookies so that we can provide you with the best user experience possible. Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful.